11.3.1 Sample Rejection

Configuration

To enable the Sample rejection workflow in Bika and Senaite, navigate to the Analysis tab on the global setup pages

Near the bottom of the page, check rejection workflow and capture a few commonly encountered reasons for the action

The option to Reject Samples will now be displayed prominently on applicable lists and views

Sample Registration form

When Samples are registered upon arrival at the lab, some of them may already be damaged and to be rejected. Best practice is to capture the sample information regardless, and the reject option on the registration form

Any but Verified and Published

Samples may still qualify for rejection any time along their workflow, e.g. after failing a preparation step. But not after being Verified and Published when clients already saw results.

Upon Receipt

Were the Samples registered remotely, they can be rejected when they arrive out of order, either by selecting them on Sample lists and clicking reject

The user is taken to a form with similar rejection functionality as encountered on the registration form, and an option to report the rejection to the client by email

Or on the Sample view itself, in its State drop-down

Rejected Samples

Rejected Samples are kept away from clogging up the LIMS user interface, but remain available, e.g. from the Rejected lists

Their views are clearly annotated with regards to their rejections

Logged

The Rejection transition is dilligently logged