6.1 Description, Analysis Tabs

 Configuring Samples and Analysis Requests

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  Table of Contents...                        

 Description tab

Title for the analysis service used on all screens and reports

The ASDescription may be used to capture information visible to clients. Typically this is a description of the analysis method and its results interpretation, assisting clients in deciding which analyses to order

Analysis services throughout the system are hyper-linked to pop-ups for clients to look up this information

Short title

Text entered here is used instead of the AS title when it is listed in column headings, handy for Tests with long titles

Scientific name

When enabled, the name of the analysis will be written in italics in published results report.

Sort key

To have the Analysis Services listed in a specific  order on screens and results reports, provide a numeric sort order and lowest will list at the top. Default sort order is alphabetical

The sort order can also completed on the actual Analysis Services list:

Department and Category

The Analysis Service needs to be allocated to a department and category, both are compulsory, and restricted from options on drop-down menus maintained elsewhere in the LIMS setup, see Lab Departments and Analysis Categories

Department managers responsible for results - optionally the Lab Supervisor or responsible Analyst - are included on results publications including their contact details - to provide a short cut for clients having queries. The departments are entered in the Lab departments section of the set-up and presented as selection options on a drop down menu here

In a multi disciplinary lab, data presentation can become quite fuzzy with irrelevant data clogging up views and forms to users really interested in their own department only. See Filtering by Department

Accredited

Checking the Accredited box marks the Analysis Service as having been accredited in the lab's accreditation schedule. Accredited analyses are indicated as such throughout the system and COA results reports 

 

 

 

 

 

 

 

Analysis Keyword

A unique Analysis Keyword is used to identify its children Analyses in import files from instruments and Batch Sample creation from spreadsheets, as well as in result calculation formulas, and has to be unique

For instrument imports, the Keyword is the name of the analysis in the .csv file of results imported from lab instruments and is used to match results with analyses. This name must be spelled exactly the same here and as column header in the .csvs used for imports

NB Be very careful with selecting keywords, once they are in use they cannot be edited anymore (without scripting)

The LIMS accepts [A-Za-z\w\d\-\_] - that's a-z, A-Z, word-characters, numbers, dashes and underscores in Analysis Keywords. Anything else fails validation 

Unit

The measurement units for this analysis service' results, e.g. mg/l, ppm, dB, mV, etc. Super and sub scripts are allowed

    For super-scripts, use ^ char
    For sub-scripts, use _ char

Multiple Units

Set up multiple Units 

From which the user can select at runtime

Point of Capture

Field or lab. The results of field analyses are captured during sampling at the sample point, e.g. the temperature of a water sample in the river where it is sampled. Lab analyses are done in the laboratory

Price

Two prices can be kept on record for the analysis service, typically  a cheaper price for bulk buyers. Prices may be overwritten by lab managers on individual Samples, or a 'membership' discount applied per individual clients

The VAT % defaults to the system default but may be edited

Analysis tab

On this tab secondary attributes are maintained, its Precision, Attachment options, etc.

Precision

Defines the number of decimals to be used for this result in views and reports

Exponential format

Defines the precision when converting values to exponent notation. The default is 7

Attachment option

You also have the option to enforce, permit or disallow file attachments such as microscope images, for the Analysis' result. Pick the corresponding option

Maximum Turn around Time, TAT

The time limit specified for this test to be concluded. When an analysis exceeds this time limit, it is displayed with a late analyses icon

Maximum Holding Time

Analyses on Samples that have been held too long won't be offered for selection as their results may not be accurate

Duplicate Variation

Duplicate Variation is a quality control measure indicating the maximum percentage difference allowed between results of duplicate samples for this particular analysis on the same worksheet

If the difference is bigger than the percentage specified here, the results will be highlighted on the worksheet  

Hidden

With Hidden enabled for an Analysis Service, all its child Analyses wil not be printed on COAs but only available in lab user views

Self-verification of results

If enabled, a user who submitted a result for this analysis will also be able to verify it. This setting take effect for those users with a role assigned that allows them to verify results by default, labmanagers and verifiers. The option set here has priority over the option set globally in the Setup

Number of required verifications

Number of required verifications from different users with enough privileges before a given result for this analysis being considered as 'verified'. Overrides global option in Setup

String result

If you require to capture free text as the result, check the String Result checkbox

Currently in Bika Senaite 1+ available as customisation only

Additional Analysis Service Identifiers

Your system might be configured with additional Identifiers for Tests or Analytes, e.g. CAS #, Chemical Abstracts Registry, LOINC or SNOMED. Capture the AS registry index here