Sample Registration
Bulk Sample Import
The Sample Registration form explained gets bulky and browser unfriendly when too many Samples are attempted at once. Consider bulk importing Samples per spreadsheet
Client Users DIY
Client Contacts registered as LIMS users may register Samples for analysis themselves but often need an incentive. Please make them aware of the faster turnaround achieved
As per manual convention, we assume on this page the user is authorised to execute the actions described, either as clientcontact or labclerk, labmanager
Same as for Batches
Batching Samples is recommended if you receive many of them at the same time from Clients. They are also useful to group Samples per work order, project or experiment
Creating Samples here on the Client's list is the same as for creating them in Batches
Registering Samples
In the ideal world, Clients do these themselves remotely. In real life it requires some coaching and incentive. Mostly thus by Labclerks, either before Sampling, or at Sample Receipt
Navigate to the Client's Samples, or Batch to be used, and click [+Add] after setting the number you want
Proceed as per Sample registration outlined in the Batching chapter
- Results for the Sample will be published to the Client Contact selected, colleagues configured to be cc'd, per their publication preferences
- Sample Type is compulsory as it is frequently used in Sample and IDs
- If Configured, Date Sample too
- With the Sample Point Location add-on* installed, users can capture both the Location, a village or building, and the actual Sample Point there
* senaite.samplepointlocations
Sample Create form Tips
Using Analysis Panels and templates, copy and duplicate Samples, register Samples in Received state
Analyses manually
If an Analysis Profile or Sample Template was used, Analyses for the Samples are auto selected, else add them manually. Click on the Field or Lab Analyses header rows
Price
If the LIMS was configured for a commercial lab, price information will also be displayed and totalled. If it was the Client itself requesting the analysis, they in fact agree to the price when they submit the form
Click [Save]
Barcode labeling
If configured for auto sticker printing at Sample registration, the new Samples' bar codes will be presented for printing, e.g. the ID barcode; text Sample ID, Sample Type, Date Sampled
Alternatively, stickers can be auto printed when Samples are Received in the LIMS, or not at all
More Information at Receiving and Labeling Samples
Samples registered and listed
The user is returned to the Client's Sample lists, listing the Samples in To be Sampled state, else with Sampling disabled, as Sample due
Columns to be displayed can be configure by users too, Display columns. Screen preferences
If the system was configured to print containers stickers for Sampling, this would've happened at Sample registration here. For this use case they are printed at Sample Reception
Tagging Samples with Labels
Sample due view
Authorised users may continue to edit the Sample attributes on its view page
Add or Remove Analyses
More Analyses may be added to Samples at any time pre verification, on its Manage Analyses tab
