Client Users and Bika LIMS
Benefit from web based LIMS by registering your samples remotely and speed up sample acquisition. Track Sample and their results. Manage your own Contacts. Sample Points, Analysis Templates and Specifications
This page is for lab Client users
Bika's ISO 17025 workflow and Clients
Bika is used by many ISO 17025 accredited laboratories, and the standard had a big influence on its design
Results have to be reviewed by a senior analyst or lab manager other than the person who did the analysis - clients therefor may track their samples by their status online, but will only see results after the Verification step
You'll be able to determine whether your Samples have been Received, Assigned to a Worksheet and being analysed. When the results are captured, they are submitted for review and become To be Verified. From here they might be retracted by lab managers for re-testing, and they revert back to Assigned
In most cases they will be Verified and Published soon after - once Verified, you'll be able to see the results online.
Status of individual Analyses can be tracked in the same way on Sample views
User Interface. Page layout
All Bika pages follow the same layout convention
On the left hand is the main Navigation column with important folders listed - find your Batches and Samples here. You may also review the Methods used in the lab from here. The Breadcrumbs indicate the page you are on's position in the LIMS' folder hierarchy. Parent folders are hyperlinked and an easy way to navigate to them
You will mainly be active in the Workspace, creating Batches and their Samples, listing and viewing them
Lists
To select and position which columns you want displayed on Sample and Batch lists, click on the 3-dot expansion icon or Right click on the column headers for the Display columns menu, where columns can be selected and ordered left to right by dragging them items into position
Left-click on a column header to sort the table content on that column. A second click on the same header, will reverse the sort order. The sort order is indicated by an arrow next to the column header the table is sorted on
Obtaining login credentials
LIMS Clients and Users are set up by lab management. Please contact them through standard channels for access
When approved they'll provide you with a web address for the LIMS. New users will receive password prompts via email
Requesting Analyses. Sample registration
Creating Batches and their Samples, capturing attributes of which Sample Type, Date Sampled and Analyses requested are compulsory
Add Sample Points, Specifications. Remarks, Images, etc.
Emails from the LIMS
Depending on how the LIMS is configured, you may receive various emails from the LIMS, triggered by Sample state changes
- Sample receipt
- Sample rejection
This will include the reason why the Sample was rejected
- Results COA
A pdf of the results COA is emailed to the Client Contact who requested the analysis and all his/her colleagues configured to receive copies, as well as any of the global addresses set up for all results for the Client. COAs can also be looked up online
- Results Invalidation
In the rare event of nonconformities being detected in Verified or Published results, the lab will invalidate the results and you'll receive an email explaining this. The LIMS creates a new Sample for retesting and the link to it is included in the email